Data Controller
KLEVO, a registered trademark of Adhoc Executive Search S.L. (referred to hereafter as “KLEVO” as data processors); Barrio Alegia 15, 20217 Gabiria (Guipúzcoa); CIF: B75016238; Tel: 911430349. Email: gdpr@klevo.es.
Purpose of processing
Search, selection, and evaluation of executives, advisory boards, and internal talent management. Management of clients or suppliers, both from a legal and contractual perspective or with their contact persons. To send authorized electronic communications. As a user, to manage contact with you and attend to your requests for information or advice (budget, appointment, information, etc.).
Legal basis
Compliance with legal obligations: Law 58/2003, of December 17, General Tax Law; legislation on Data Protection and other applicable regulations. Performance of the contract; for example, in relation to clients and suppliers. Consent: to process your data as a candidate, to participate in selection processes, to update them, to send electronic communications or to transfer your data. Legitimate interest: to be able to respond to users’ requests or to process our requests for goods and services with the contact persons of our suppliers. Although it is not mandatory to provide this data to maintain this contact, if you do not do so, we will not be able to attend to your request or our requests for goods or services with our suppliers.
Data collected
The origin is the interested parties. Candidates: Identifying data / Economic data / Personal characteristics data / Employment data / Academic and professional data. Clients: Identifying data / Economic data / Commercial transactions. Suppliers: Identifying data / Economic data / Commercial transactions. Contact persons of suppliers/clients/users: Identifying data (name and surname, address, email, phone), job details (position in the company).
Retention
These data will be kept in accordance with their purpose and legal basis: For the time necessary to fulfill legal obligations, up to eight years in certain cases. During the contractual relationship. As long as you do not revoke the consent given. When we have responded to your request, or you revoke your authorization, we will keep your data (properly blocked) available to the Courts and Tribunals, in case there is any claim for a maximum period of three years. You can revoke your consent through the following link.
Recipients of transfers
KLEVO will not disclose your data to third parties, except to comply with a legal obligation or to develop the contractual relationship or to make communications that you have consented to.
For this purpose, KLEVO maintains contracts with trusted providers who are required to maintain confidentiality, information secrecy and comply with data protection legislation. They have been reviewed to comply with European and national regulations. Regarding candidates, we will not disclose their data to third parties, except to those related to the selection, coaching and evaluation process. Sometimes this process may require the international transfer of data, for the benefit of the interested party, to perfect the contract between KLEVO and its client, in which case they will be informed. The consent given for this transfer may be revoked at any time, without retroactive effect through the following link.
Categories of recipients
Tax administration / Other public administration bodies / Legal, tax and accounting advisory services / Services related to the selection, coaching and evaluation process / Web and computer installation, maintenance and service provision services / Financial and banking services / Paper or computer media destruction services / Messaging services.
Rights According to the GDPR, you have the right to be informed about the processing of your data and to exercise the following rights:
- Access: the interested party has the right to obtain information on whether personal data concerning them is being processed and, if so, to obtain information about the personal data being processed.
- Rectification: the interested party has the right to modify data that are found to be inaccurate or incomplete.
- Erasure: the interested party has the right to have their data erased and no longer processed when they are no longer necessary for the purposes for which they were collected or when the consent on which the processing is based is withdrawn. This is subject to legal obligations to retain the data or other legitimate grounds for processing by KLEVO.
- Restriction: the interested party has the right to have KLEVO only retain their data for the purposes of formulating, exercising, or defending a claim or in other situations provided for by law.
- Objection: The interested party shall have the right to object at any time, on grounds relating to their particular situation, to the processing of personal data concerning them. In such cases, KLEVO shall stop processing the data, unless it can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.
- Portability: The interested party has the right to receive their personal data from KLEVO and to transmit it to another controller in a structured, commonly used and machine-readable format, provided that the processing is based on consent or a contract and is automated.
Exercise of rights
The exercise of these rights is free of charge. You can exercise them through the following link. You have the right to lodge a complaint with the Spanish Data Protection Agency (AEPD), located at C/ Jorge Juan, nº6, C.P. 28001, Madrid.
Security and confidentiality
Your data, communications, and personal information will be safeguarded to guarantee their security, secrecy, and confidentiality with the corresponding technical and organizational measures necessary and reasonable to preserve their security, prevent their loss, misuse, or unauthorized a